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Business Administration Apprentice

UK Music , London, SW1A 2BX

Job title:

Business Administration Apprentice

Employer Name:

UK Music

Vacancy Location:

4th Floor
49 Whitehall
London

London SW1A 2BX

About the Apprenticeship :

Reporting to Director of Operations and the Business and Design Officer, the Business Support Officer will carry out administrative tasks to assist the UK Music staff and help ensure the smooth running of the UK Music office.

Key Responsibilities:
• Assisting with the preparation of UK Music Committee meetings – tasks will include booking meeting rooms, preparing catering for meeting attendees etc.
• Answering UK Music phone and taking general enquiries.
• Managing UK Music info box.
• Booking travel for UK Music staff.
• Collecting and distributing UK Music post.
• Making all stationary orders and keeping an eye on office supplies.
• Updating and maintaining UK Music contact system.
• Undertaking Word and Excel processing as required (including managing confidential information)
• Managing and organising the external bookings of the UK Music boardroom.
• Assist at UK Music events as required – duties will include registration desk, looking after VIPs, guest list, set-up and take-down, and managing speakers.
• Assist with upkeep of UK Music website – including social media, LinkedIn etc.
• Assist with the running of UK Music’s nationwide music competition in collaboration with Parliament.
• Keeping records of expenses
• Taking minutes from meetings

Weekly Wage:

£220.85 per week

Working Week:

Monday to Friday 9am – 5pm
1hr lunch break.

Future prospects description:

The successful candidate will also have a very unique opportunity to meet and network with a large number of highly successful music business and executives.

Employer description:

UK Music is a campaigning and lobbying body that represents the British music industry. Funded by the industry, our focus is on the promotion of the cultural and economic worth of British music, the development of public policy to support that worth, the publication of industry research and education, skills and training.

Established in 2008, UK Music represents the collective interest of songwriters, composers, artists, musicians, studio producers, music managers, music publishers, major and independent record labels, music licensing companies and the live music sector.

Employer website:

Skills required:

• Excellent communicator
• Articulate
• Attention to detail
• Organised
• Can-do attitude
• Good sense of humour!

Personal Qualities:

• Strong interest in politics and public affairs
• Passion for music
• Quick learner
• Initiative

Qualifications Required:

GCSE Maths, English and ICT at grades A-C

Important Other information:

Travel to events and meetings across the UK may be required.

Reality Check:

UK Music is not a commercial music company if you want to be a record producer or work in A&R then this is not the role for you. You should have an interest in music but you should also be keen to learn about public affairs and how the UK Music industry engages with policy makers.

About the training:

In addition to crucial ‘on the job training’ depending on the qualification selected you may also study the following units:
• Understand the Creative and Cultural Industry
• Keep Up to Date With Development in the Arts
• Supporting Public Relations Activities
• Developing and Delivering Presentations
• Assist in Securing Funding for Community Arts Projects
• Generating Ideas for Community Arts Projects
• Support Marketing Activities
• Support the Organisation of Creative and Cultural Events
• Assist with Cross Platform Collaborative Projects
• Supervise a Team in a Business Environment

Specific Questions:

1. Please, can you highlight any particular skills and experience so far that would make you suitable for this role?
(Tip: Whilst we appreciate that this is a junior/entry-level position, take this opportunity to let us know of ways you approach tasks, problems you’ve had to solve, volunteer work you might have done, or anything else that might be helpful for us to know).

2. If you were elected Prime Minister what is the first law you would introduce?

Application closes:
30th June 2017

*Due to the high volume of interest we have in many of our vacancies it is not always possible to respond to every application.