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Catalogue Data Coordinator

BBC Worldwide , London, W12 7FA

Job title:

Catalogue Data Coordinator

Employer Name:

BBC Worldwide

Vacancy Location:

BBC Worldwide Ltd, 1 Television Centre,
101 Wood Lane

London W12 7FA

About the Apprenticeship :

The Catalogue Management Team are looking for Catalogue Data Coordinator to join the team on a continuing contract.

The Catalogue Management Team is responsible for researching, managing and maintaining content and product metadata across the BBC Worldwide portfolio.

The Catalogue Data Coordinator researches and maintains core and enhanced metadata and allocates financial coding across the BBCW Content catalogue.

Main Responsibilities


  • Researches, creates and maintains basic and enhanced metadata and financial data on the various content management systems for all Audio Visual content and product for all acquisitions, media and business areas to ensure it is accurately marketed, sold, reported on and third party payments made.
  • Creates and maintains all levels of the content hierarchy to support asset management and fulfilment, sales availability, reporting and correct pay-away.
  • Provides weekly reports to various business teams to support sales pitches and broadcast material deliveries.
  • Produces accurate and timely data feeds and ad hoc reports to downstream systems and teams in order to report and pay talent and third parties.
  • Undertakes specific transformation activities to support the cleanse-on-demand process and migration of content data from legacy systems to the new Media Maestro system and enhance the data to assign the appropriate content hierarchy structure and improve data sets.
  • Researches content packages and themed collections to promote the continued exploitation of the catalogue to support BBC Worldwide business activities with on-demand subject searches and programme expertise.
  • Manage queries regarding content to enable Sales to process appropriate sales licenses.

Scope & Impact

The data managed by the Content Team supports many businesses across BBC Worldwide and some Joint Venture partners across UK and regional offices. It supports accurate income recognition for many BBCW businesses and payments to third parties. The data also enables the appropriate marketing of content and an appropriate content structure to which assets (master materials and ancillary) are linked.


  • Global Content Division in order to maintain content and product data in the various systems
  • Global Operations, Marketing and Sales teams on a daily basis in order for them to pitch, sell and fulfil deals
  • Other metadata teams who use, and enhance, the Content Team’s metadata to support sales / business to business sites
  • Finance teams including IPA, Talent Accounting and Steria who require extracts of data in order to pay and report correctly
  • Other Global Rights Management teams, to ensure processes and data tie together
  • Digital Media (inc BBC Store), DVD and Global iPlayer teams creating business area / media specific ID’s


Weekly Wage:


Working Week:

Monday to Friday

9;30am to 5:30pm

Future prospects description:

Upon completion of the Apprenticeship and evaluation by the company’s supervisors, the successful candidate may be offered a job at the end of the Apprenticeship.

Employer description:

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups.  We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.

BBC Worldwide Limited is the main commercial arm and a wholly owned subsidiary of the BBC. BBC Worldwide exists to support the BBC public service mission and to maximise profits on its behalf. It does this through investing in; commercialising and showcasing content from the BBC in the UK and around the world, in 2015/16, BBC Worldwide generated headline profits of £133.8M and headline sales of £1,029.4M and returned £222.2M to the BBC. Comprised predominantly of the non-English speaking world, our Global Markets business encompasses Western Europe, Central and Eastern Europe, Middle East and Africa (CEMA), Asia and Latin America. Business activities range from TV sales and channel operation to production and intellectual property exploitation, Commerce.

Employer website:

Skills required:

  • Previous experience in data management is essential; preferably in a media and/or content environment
  • Knowledge of the content acquisition process is beneficial
  • Ability to manage large quantities of data, paying particular attention to detail
  • Proficiency in Microsoft packages including Word, Excel, and Access databases. Experience with other BBCW/BBC systems is desirable
  • Ability to work independently and as part of a team
  • Excellent organisational skills; ability to handle a number of continuing, business-critical processes simultaneously whilst working to deadline
  • Excellent interpersonal and verbal and written communication skills.  Ability to build relationships at all levels of the organisation



Personal Qualities:

Professional Experience

  • Proven experience or study in content and / or metadata management
  • Customer service
  • Working to deadlines, sometimes under pressure

Qualifications Required:

  • No specific educational qualifications are required for this role.
  • Education to A-level or equivalent is desirable; GCSE level is essential.

Important Other information:

Applicants must be fully committed and ready to complete this apprenticeship.

Reality Check:

Do not contact the employer directly; failing to adhere to this will see your application automatically withdrawn.

About the training:

You will be working towards a Level 4 Diploma in Business and Professional Administration.  In addition to crucial ‘on the job training’ depending on the qualification selected you may also study the following units:

  • Principles of Quality Management
  • Analyse and Present Business Data
  • Project Management
  • Managing Information and Knowledge
  • Manage Information systems
  • Principles of Marketing


Specific Questions:

  1. What are your ambitions?
  2. Where do you see yourself in 5 years’ time?

Application closes:
25th September 2017

*Due to the high volume of interest we have in many of our vacancies it is not always possible to respond to every application.