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Office Assistant (Kickstart Internship)

NMC Recordings , London,

Job title:

Office Assistant (Kickstart Internship)

Employer Name:

NMC Recordings

Vacancy Location:

NMC Recordings Limited, London E2 9PL London

About the Apprenticeship :

This is a Kickstart placement

Welcome to a great opportunity to experience work with an award-winning new music record label, NMC Recordings!  NMC is a commercial label & a charity, dedicated to contemporary composers living & working in the UK and Ireland; we also deliver high-value education projects.

The Office Assistant reports to the Label Assistant in the Recordings & Marketing Team which is led by the Recording & Marketing Manager. This is a new 25 hour-per-week role for a fixed period of 6 months.  It will increase our general staff capacity in the office as well as enabling us to complete important self-contained tasks. This role requires candidates to work mainly from NMC’s office in Bethnal Green in London; however, some duties can be carried out remotely if appropriate – we continue to be committed to the safety of our staff while Covid is a factor.  Equipment for remote working will be supplied if required.

Your first responsibility will involve the scanning & digital filing of all remaining paper contracts so that historic physical files can be archived or destroyed. (You will gain experience of working systematically over an extended period to accomplish a long-term project; time-management; finding your way around digital files; updating the Team.) The second task is data entry, typing/copying sales figures from different sources onto a single spreadsheet.  (You will gain experience of understanding spreadsheets & entering & keeping track of large amounts of data from different sources.)  A third responsibility is stockroom management, making sure that our stock room where we keep physical CDs is orderly and tidy, & that stock numbers are correct and up to date. (You will gain experience of organising a physical office environment & keeping up-to-date records so that you can respond confidently to orders and enquiries when asked.)  A fourth responsibility is order fulfilment: picking, packing & dispatching CDs to customers – NMC runs its own online shop. (You will gain experience of direct sales: processing orders in a timely manner, picking & packing the correct stock from the stockroom, using the office franking machine so that the correct postage is paid/charged, taking packages to the post office for despatch, requesting & filing postal receipts.) You will also be responsible for collecting and distributing or redirecting the post. (You will gain experience of carrying out an essential role for the team, collecting the post promptly and regularly, liaising with your colleagues about how best to process individual items.)

In addition, we sometimes need extra help at studio recording sessions. This could mean helping with the studio set-up (chairs, music stands etc), looking after artists, or taking messages.  (You will gain experience of working in a public environment & being ‘the face’ of NMC; collaborating with the wider Team as an extra ‘pair of hands’ so that the session goes smoothly; being observant and anticipating people’s needs; being quick and resourceful in response to requests.)

You will also have the chance to support the Label Assistant in planning, creating and executing marketing campaigns, with a focus on social media.  (Among other things, you will learn how to research individual projects, scope potential PR interest, create a PR schedule, prepare Press Releases, use social media for PR purposes. You will also have the chance to acquire a basic understanding of Adobe Creative Suite. including Photoshop and InDesign.)

Weekly Wage:

The National Minimum Wage according to your age.

Working Week:

7 hours on Monday, Tuesday & Thursday; 4 hours on Wednesday pm

Future prospects description:

The role may lead to a full-time job. However, this is subject to agreement between the employer and the participant.

Employer description:

NMC is a registered charity record label that is devoted to promoting the work of contemporary classical composers from Britain and Ireland.  We have a catalogue of some 300 recordings and release c 10 of our own releases each year, plus a further c4-6 releases from our third-party labels.  Our recordings are available through a physical international distribution network, on all digital platforms and through our own online store.

As well as recordings we fulfil our charitable purpose through artistic partnerships across the classical new music sector, including digital-only projects focussing on talent development,  and through education projects, working with Education Music Hubs and schools.  We are a small team (currently 4) and work closely in a very supportive and happy atmosphere.

Employer website:

https://www.nmcrec.co.uk/

Skills required:

This job is relevant to people who want to acquire general office experience and those who enjoy working in creative settings with creative people.  The successful candidate will need to show that they are ‘on the ball’ with good attention to detail; they will need to show that they are comfortable using basic computer programmes like Word and Excel or are prepared to learn the necessary computer skills; they will need to show that they are prepared to take responsibility for, and be accountable for, important functions like processing individual orders, stock control, and sales data – copying across or typing-in numbers from different spreadsheets; they will need to demonstrate good communication skills, both spoken & written, with colleagues, with clients and with customers.

The use of correct spelling and grammar are important in this role; you will also need to be confident with numbers so that you are more like to spot basic errors and inconsistencies. A good understanding of social media and how it is used to promote acts and products would also be helpful.

 

Personal Qualities:

This role will suit someone who has a broad interest in music; it will particularly appeal to people who are interested in contemporary music, music technology and recorded music. Candidates should be able to provide evidence of their interest in music by talking with knowledge and enthusiasm.

Qualifications Required:

Candidates should have a minimum of 5 GCSEs, including Maths & English Language at Grade ‘B’ or higher. The successful candidate will be given training, mentoring, support and supervision on an ongoing basis.

Important Other information:

HOW DO I APPLY?

To apply for a Kickstart Job Placement, you must speak to your jobcentre work coach and ask them to refer you for the job placement(s) you are interested in quoting the following:

  • DiVA Kickstart Gateway Number: KSFEA5953D
  • The name of the employer,
  • The postcode for the vacancy
  • The job title

Neither the employer nor DiVA can accept direct applications.  You will have to apply directly via your jobcentre work coach.

Reality Check:

This role is offered as part of the governments’ Kickstart Scheme. Therefore to be eligible for the scheme, you must be

  1. unemployed, and;
  2. aged 16-24 and;
  3. in receipt of Universal Credit.

If you do not meet all of the criteria listed above, you are not eligible for the Kickstart Scheme.

About the training:

Employability support will be provided by DiVA You will attend seven workshops over the course of your placement. They will happen the last Wednesday of the month. They will be held virtually.

  • Induction on the programme: (includes time management, organisational skills, managing your manager and effective communication)
  • Introduction to the Creative Industries
  • Personal Branding: How to build and manage your personal brand at work and online
  • How to build and Network effectively
  • Money Management: how to establish a side hustle and work as a freelancer
  • Prove Your Passion on Paper: CV writing
  • Prove Your Passion in Person: Interview skills

Workshops last three hours and contain a mix of taught session and masterclasses with industry guests.

Specific Questions:

Not applicable.

Application closes:

*Due to the high volume of interest we have in many of our vacancies it is not always possible to respond to every application.